How to export selected pages of a Word document to PDF?

While it's common knowledge that a Word document can be saved as a PDF file, there are times when you might only need to export selected pages rather than the entire document. Whether you're sharing specific sections or creating focused PDFs, knowing how to export only the selected content can be very useful.

In this article, we introduce several methods to help you export selected pages of a Word document to a PDF file:

Export a Selection of a Word Document to PDF with Save As function

In Word, you can use the built-in Save As function to export a selection as a PDF file. Follow these steps:

1. Select the content you want to export as a PDF, then click File > Save As > Browse.

   

2. In the Save As dialog, choose a folder and enter a name for the new file. From the Save as type dropdown list, select PDF, then click Options.

   

3. In the Options dialog, check the Selection option, then click OK.

   

4. Now, we are back to the Save As dialog, click Save to export the selected content as a PDF.

Export a Selection of a Word Document to PDF with Kutools for Word

If you want to Export a Selection of a Word Document to PDF or other file types, the Export Range to File utility in Kutools for Word makes the process simple and efficient.

1. Select the content you want to export, then click Kutools Plus > More > Export Range to File.

   

2. In the Export Range to File dialog:
   1. Select a folder to save the PDF file in the Save path section.
   2. Choose PDF file or another desired file type in the File Type section.
   3. In the File Options section, select the desired option according to your needs.
   4. Click OK.

      

3. In the pop-up dialog, name the PDF file and confirm.

   

The selected content will then be exported as a new PDF file.

Export a Selection of a Word Document to PDF using VBA

If you are familiar with macro code, you can try the VBA code below.

1. Select the content you want to save as a single PDF, then press Alt + F11 to open the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and copy and paste the following code into the Module window.

   Sub SavePartsOfDocumentToPDF()
   'UpdatebyExtendoffice20181115
       Dim xFolder As Variant
       Dim xDlg As FileDialog
       Dim xFileName As String
       Set xDlg = Application.FileDialog(msoFileDialogFolderPicker)
       If xDlg.Show <> -1 Then Exit Sub
       xFolder = xDlg.SelectedItems(1)
       xFileName = InputBox("Enter file name here:", "KuTools for Word")
       Selection.ExportAsFixedFormat xFolder & "\" & xFileName, wdExportFormatPDF, _
                   True, wdExportOptimizeForPrint, False, wdExportDocumentContent, True, True, wdExportCreateNoBookmarks, _
                   True, True, False
   End Sub

   Copy
3. Press F5 to run the code. In the popping up Browse dialog, choose a folder to place the new file.

   

4. Click OK, and a dialog pops up asking you to name the file.

   

5. Click OK, and the new file will be automatically opened after saving successfully.

Demo: Export a Selection of a Word Document to PDF using Save As option and Kutools for Word

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